OSHA injury & illness summaries must be posted on February 1
 Jan. 31, 2014

February 1, 2014 marks the beginning of the three-month time period when companies must post a summary of their recordable work-related injuries from their previous year's OSHA 300 log. California employers are required to post the OSHA 300A summary (of 2013 occupational injuries and illnesses) no later than February 1, 2014 and keep it posted through April 30, 2014. The OSHA 300 log should not be posted because it contains confidential information.

The following is an overview of the reporting and posting requirements for the OSHA 300 summary:

What is the OSHA 300A summary?

The OSHA 300A summary is a one page summary of work-related injuries and illnesses from the previous calendar year recorded on the OSHA 300 Log. It outlines injuries and illnesses by categories such as number of cases, number of days off work and injury/illness types. It includes injury severity information including the number of deaths, lost days from work and indicates if any employees transferred to other jobs or who were put on work restrictions as the result of a work-related injury.

Who must comply with posting the OSHA 300 summary?

Generally, most employers with more than 10 employees at any point in the previous calendar year must maintain recordkeeping forms and post the OSHA 300A summary. All full-time, part-time, temporary and seasonal employees count toward the total number for the calendar year.

A small employer exemption exists for those employers that had 10 or fewer employees at all times in the previous year. Certain industries are also exempt from most of the record keeping and posting requirements regardless of size.

What are the basic requirements of posting the OSHA 300A summary?

  • At the end of each year you must review the OSHA 300 log and verify that everything is accurate and complete.
  • Create an annual summary on the OSHA 300A form and certify the summary by a company executive. OSHA defines a company executive as an owner, an officer, the highest ranking official working at the establishment or an immediate supervisor of the highest ranking company official working at the establishment.
  • Post the OSHA 300A summary in a common area frequented by employees and where other notices are typically posted, from February 1st through April 30th.
  • Remove the posting after April 30th and store for the required 5 years.

What if there are no injuries or illnesses to summarize?

Congratulations!!!! If there are no injuries or illnesses to summarize you must still post the OSHA 300A summary. Simply mark “0” in the summarized areas.

The OSHA summary should be part of your safety program. It can be used as a tool in helping your employees understand your commitment to their safety and health on the job and to the organization's Injury and Illness Prevention Program (IIPP). Recordkeeping is a critical part of your IIPP. It helps you track problem areas and prevent injuries/ illnesses in the future by identifying and correcting hazards as soon as possible.

Discuss the 300A summary with your employees at a safety meeting. It is a reason to celebrate if you don’t have any injuries or illnesses or if your number of injuries and illnesses went down from last year. If the summary indicates an increase in incidences, it can still be used to improve safety practices. You can use it to engage your employees in safety planning. Enlisting their help can vest them is safety and help the organization discover why accidents (and near misses) occurred and how to prevent accidents in the future. Involving your employees will create a happier, safer and healthier workforce.

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